Lock in the date. Bill by milestone. Keep every detail in one place.
Event software for caterers, planners and venues. Quote by headcount, require the deposit before the quote is accepted, invoice at each stage, and hand your client a portal instead of four months of email. Built in Canada, and our free plan is free forever.
Always-free plan. No credit card, no sales call to get started.
- One app
- quote to final balance
- $5 max
- on a bank transfer
- Built in Canada
- for Canadian businesses
Everything in one place
- Quotes by headcountBy package, by hour, by head — approved in one click.
- Deposits that hold the dateRequired before the quote can be accepted.
- Milestone invoicesBooking, final headcount, balance after the event.
- A client event portalThe plan, what’s approved, what’s paid — on one link.
- Payments & ticket linksCard, Apple Pay, Google Pay or bank transfer on the same link.
No date held on a handshake. No detail lost in an email thread.
The whole event, start to finish
One workflow: quote, deposit, event, headcount, balance, paid
Each step hands its work to the next one. Follow one 140-guest wedding all the way down, and notice what never gets typed a second time.
- 1
Quote the event
Build a detailed quote by headcount, by package or by hour and send it while the details are fresh.
Carries forward: client, date, packages, per-head pricing
- 2
Deposit locks the date
Your client approves online with a single click, or you require the deposit to be paid before the quote is accepted — so the date is genuinely booked.
Carries forward: the approval and the deposit
- 3
Open the event
Every quote, photo, invoice and payment for a single event kept together, with the site visits and setup on the calendar.
Carries forward: the event, its files and its dates
- 4
Final headcount
The number moves twice; the paperwork keeps up. Adjust the quote, send the progress invoice, and the client sees the change on their portal.
Carries forward: the revised total
- 5
Balance after the day
The final invoice goes out with the deposit and progress payment already applied, and automatic reminders chase anything that goes late.
Carries forward: the balance owing
- 6
Get paid
Card, Apple Pay, Google Pay or bank transfer on the same link — and on a five-figure balance, a bank transfer costs you five dollars, not three hundred.
Event #E-91 · Tremblay wedding, Sep 14
Paid in full- Quote #612$14,700.00 · approved
- Headcount120 → 140 final
- Milestones3 of 3 billed
- FilesFloor plan, menu, 14 photos
- Share linkLive · client portal
- Deposited$16,995.00
One record, six stages. Everything above is the same event — which is why the headcount only changes in one place.
Start freeSound familiar
One date. A hundred moving pieces.
Events run on dates that can’t move and numbers that keep changing. The headcount shifts twice, the deposit conversation is awkward, the final invoice goes out while you’re still tearing down, and every detail lives in a different email thread. Miss one and it’s not a delayed job, it’s someone’s wedding.
Most of it comes from the same thing: the quote lives in one app, the floor plan in a thread, the invoice somewhere else, and the event itself only in your head. Chronly is event management software that keeps all of it on one record.
What Chronly replaces for a caterer, planner or venue
- The proposal document you re-save per clientQuotes
- The awkward deposit conversationDeposits
- Four months of email threadsEvent portal
- A separate invoicing toolInvoices
- A ticketing platform taking a cutCheckouts
One login, one client list, one place the money and the plan agree. Chronly connects to the accounting software you already use rather than replacing it.
Step 1 & 2 · Quotes and deposits
Quote the event, hold the date
Build a detailed quote (by headcount, by package, by hour, ect) and send it while the details are fresh. Your client can approve it online with a single click, or you can require the deposit to be paid before the quote is accepted, so the date is genuinely booked.
Chronly tracks which quotes are sent, viewed, approved, or expired, with up to three automatic follow-ups before a quote lapses.
- Priced the way events are pricedPer head, per package, per hour, plus the rentals and the staffing.
- The deposit asks for itselfRequire it on approval and the date is held the moment they say yes.
- Three follow-ups before it lapsesSent automatically, so a quote never quietly expires on you.
Tremblay wedding, Sep 14
140 guests · approved Mar 1
$4,000.00 deposit required to hold Sep 14
Step 3 · The event record
Every detail for an event in one place
Use Jobs to keep every quote, photo, invoice, and payment for a single event together. Create a Share Link so your client sees their own event portal: the current plan, what’s approved, what’s paid; instead of scrolling back through four months of emails.
The day
- Event date
- Sat Sep 14
- Load-in
- Fri Sep 13, 2:00 PM
- Site visits
- 2 booked
- Crew
- 9 assigned
Site visits, load-in and the event itself sit on the same calendar as the rest of your week.
The plan
- Menu
- v3 · signed off
- Floor plan
- 14 tables
- Dietary notes
- 6 flagged
- Photos
- Venue, setup, day-of
The version everyone is working from, so nobody plates a menu the client changed in March.
Client portal
- Share link
- Live · no login
- Current plan
- Always up to date
- What’s approved
- Menu, floor plan
- What’s paid
- 2 of 3 stages
One link answers "where are we at?" — the question that otherwise arrives at 9pm on a Tuesday.
What it cost
- Supplier receipts
- $4,180.00
- Rentals
- $1,320.00
- Mileage
- 218 km logged
- Margin
- Visible, not guessed
Forward supplier, rental, and fuel receipts to your Chronly attachment inbox as you go, so when the event’s done you can see what you spent instead of guessing three weeks later.
Step 4 & 5 · Milestone billing
Bill by milestone, right through to the day
Deposit at booking, progress payment at final headcount, remaining balance after the event. Convert an approved quote into invoices and send them as each stage lands, with automatic reminders on anything that goes late.
- A headcount change is one editUpdate the number and the quote, the invoice and the client’s portal all agree again.
- Reminders do the chasingThe final invoice goes out while you’re tearing down; the follow-ups happen without you.
- Bank transfers built for big invoices1% with a $1 minimum, never more than $5 — a $12,000 catering balance costs you five dollars to collect, not three hundred.
Billing plan · Event #E-91
$17,000.00 revised- Deposit · date heldInvoice #4410 · paid Mar 2$4,000.00
- Final headcount · 140 guestsInvoice #4712 · paid Aug 30$6,500.00
- Balance after the eventInvoice #4801 · bank transfer, fee $5.00$6,500.00
- Collected$17,000.00
What a $12,000 balance costs to collect
- On a credit card, at 2.79% + $0.15
- $334.95
- By bank transfer, capped at $5
- $5.00
Event invoices are large, and card fees on a five-figure balance add up fast. Give the client both options on the same link.
Not every event needs a quote
Sell seats, sessions, and add-ons with a link
Running a workshop, a class, or a tasting? Create a checkout link and share it. Bundles, add-ons, and pay-what-you-want are all there. Your customer taps, pays, and you’ve got the money before the door opens.
No ticketing platform taking a cut on top of processing, and every sale lands on the same customer record as your quoted work.
More on checkout linksHarvest tasting · Oct 5
- General seat42 of 60 sold$85.00
- Pair of seatsBundle · saves $20$150.00
- Reserve pour add-onOptional extra$28.00
Payments
Simple, competitive payment processing
Chronly lets your customers pay securely using major credit cards, Apple Pay, Google Pay, and bank transfers directly from invoices and checkouts.
- Visa
- Mastercard
- Amex
- Discover
- Apple Pay
- Google Pay
- Bank transfer
Card payments
2.79% + $0.15*
Your preferred rate on every Visa, Mastercard, Amex, Apple Pay, and Google Pay payment.
Pay-as-you-go: 2.9% + $0.30
Bank transfers
1% $1 min · capped at $5*
Built for big invoices — a $1 minimum applies, and your fee never climbs past $5, making it an affordable way to collect large transactions.
Pay-as-you-go: 1% bank transfer ($1 min)
* Preferred rates — 2.79% + $0.15 on cards and the $5 bank-transfer cap — require an active Chronly subscription. Interchange-plus pricing is also available for larger businesses or higher volumes — contact us to discuss options.
What you get
Event software that covers the whole booking
Quotes by head, package or hour
Detailed line items, rentals and staffing, sent as a link your client approves in a click.
Deposits that hold the date
Require payment before a quote can be accepted, so a booked date is genuinely booked.
Milestone invoicing
Booking, final headcount and post-event balance, each converted from the same approved quote.
An event record
Menus, floor plans, dietary notes, photos, invoices and payments for one date, kept together.
A client event portal
One share link showing the current plan, what’s approved and what’s paid. No login, no app.
Site visits and setup on the calendar
Tastings, walkthroughs, load-in and the day itself, scheduled against your crew’s real hours.
Checkout links for seats
Workshops, classes and tastings sold from a link, with bundles, add-ons and pay-what-you-want.
Expenses and mileage
Supplier, rental and fuel receipts forwarded from your phone, and the driving to site logged as you go.
Branded paperwork
When a client is spending five figures on one day, the paperwork should look like it.
Fits what you already run
One app for the booking, connected to your accounting
Already using accounting software or an existing website? Chronly integrates with third-party systems to streamline your workflows without disrupting how your business already runs — it replaces the tools you juggle for quoting, billing and payments, not your books.
- Sage
- QuickBooks
- Your existing website
Proudly Canadian
Built in Canada, for Canadian caterers, planners and venues
Chronly is built right here in Canada and designed for the Canadian market, from tax rules to the way you get paid. Made in Prince George, BC, with real-person support and your data stored in Canada.
- Made in Prince George, BC
- Real person support
- Data stored in Canada
Start free. Free forever, not free for 14 days.
Sign up, quote your next event today, and pay nothing until you decide a paid plan is worth it. No credit card and no sales call to get started, and our free plan stays free: you only pay card processing when a customer pays you online.
Questions
Event software questions, answered
- Can I require a deposit before the date is held?
Yes. Set the quote so the deposit has to be paid before it can be accepted. Your client approves and pays on the same link, and the date is genuinely booked rather than pencilled in.
- What happens when the headcount changes?
Update the number on the quote and the revised total, the next invoice and the client’s event portal all follow. The change is written to the event’s history, so there is no argument about what was agreed.
- Can I bill in stages?
Yes — deposit at booking, a progress payment at final headcount, and the remaining balance after the event. Each invoice is converted from the approved quote with anything already paid applied.
- What does it cost to collect a large balance?
Bank transfers are 1% with a $1 minimum and never climb past $5, so a $12,000 catering balance costs you five dollars to collect. Cards are 2.79% + $0.15 with an active subscription.
- Does my client get their own view of the event?
Yes. A share link gives them an event portal showing the current plan, what is approved and what is paid — instead of scrolling back through four months of emails.
- Can I sell tickets to a workshop or tasting?
Create a checkout link and share it. Bundles, add-ons and pay-what-you-want are all there, and the money is collected before the door opens.
- Will I know what the event actually cost me?
Forward supplier, rental and fuel receipts to your Chronly attachment inbox from your phone as you go, and track mileage to site visits and setup. When the event’s done, you can see what you spent instead of guessing three weeks later.
- Who is this for?
Caterers, wedding and event planners, venues and halls, rental companies, and anyone running workshops, classes or tastings on a fixed date.
Quote → deposit → event → headcount → balance → paid
Less admin between events. More attention on the day.
Book a demo to see how Chronly helps caterers, planners, and venues lock in deposits, bill by milestone, and keep every detail in one place.
Always-free plan · No credit card required · Built in Canada